Principles of how to save documents that most accountants should follow:
At any time a transaction occurs, save all documents arising from that transaction in one place (ie there is 1 recording document and all original documents attached). That is, we open the file to save the document according to the name of the recording document (For example, file named Payment Voucher, File named Receipt Voucher, File named Receivable Accounting Voucher, File named Payable Accounting Voucher, File named Warehouse Receipt Voucher). , Warehouse Delivery Note File, Other accounting files... Each month is 1 file, every 12 months is 12 files).
Saving accounting documents is an extremely important step, because if you do not do this step well, later on, finding and comparing data between books and documents will be very difficult, and you will also have to find documents to restore them. Serving the tax authorities and serving the audit team. So the problem of saving documents is that each unit has a different way of saving, no unit saves the same. Below is a way to save documents for your reference and application when going to work.

✿✿HOW TO SAVE ACCOUNTING DOCUMENTS:
- 12 Receipt files: sandwiched with copy 3 of the output VAT invoice and goods handover record, accompanied by other related documents (Reimbursement request form, Capital contribution record)
- 12 files: Payment slip: clip with purchase invoice (remember to clip photo of invoice), Handover record, deposit slip into bank account, advance request, Payment request form, ID card and other documents other related
- Separate bank file for each bank: The bank subsidiary book of each bank is placed first, followed by the bank's Debit and Credit Notices accompanied by photocopied original documents (for example, financial purchase invoices). input) or original table to explain each banking operation
-12 files of warehouse receipt (goods or finished products): clip with the purchase invoice of the goods (remember to clip the photocopy of the invoice), accompanied by the goods handover record, economic contract (if any arises). times if any or orders, price quotes...)

- 12 files of delivery note (goods or finished products): attached to the 2nd copy of the sales invoice, remember to include the goods handover record
-12 files for warehousing of raw materials: Clip the receipt for warehousing of raw materials together with the purchase financial invoice, handover record and economic contract if it arises once or for an order.
-If the company has import and export, save 12 files as the import customs declaration with REF to other relevant documents (for example, warehouse receipt or contract...) and 12 files of export customs documents. Type REF to other relevant documents (eg contract, delivery note, handover record...) to facilitate future checking and comparison.
-1 File stores the fixed asset card along with the original documents (i.e. live signed documents) that form that asset. Remember that each asset is a fixed asset card.
-Payroll file (12 payrolls): attached to the payroll is the timesheet. Salary calculation slip of each person with signature. At the same time, the bonus calculation file (accompanied by reward decisions...)

- The Prepaid Expense Allocation Table file is designed to have a column of document numbers to facilitate future document lookup (Includes 12 tables for 12 months or make 1 allocation table with 12 columns from January to December )
- Fixed asset depreciation allocation table file (Includes 12 tables for 12 months or make 1 allocation table with 12 columns from January to December)
- Other accounting slips.
-1 File to save original purchase and sale invoices to coincide with monthly or quarterly VAT declarations to facilitate future tax audits and inspections
Note: the way the documents are arranged is that the DOCUMENTS THAT THE ACCOUNTANT MADE (i.e. the documents used to record books are arranged first, then the original documents are clamped) are arranged first, followed by the original documents for explanation.